Project Expense Tracking

A common accounting challenge at any institution is how to manage capital projects, grants, and other budgeted items without affecting your general ledger.  Capital projects, like the construction of a new building or a classroom renovation, usually have the following characteristics:

1. Start and end dates: The project may have dates that are a portion of a fiscal year.

2. Span multiple fiscal periods: A project may have an indefinite time frame or span multiple fiscal years.

Campus Cafe's Project Expense Tracking (PET) System provides the flexibility to set up projects outside of the general ledger.  These projects can have their own budgets and time frames.  The Purchase Order System and the GL/AP/AR systems can be configured to specify a PET number to track all transactions associated with a project. Expenditures can be checked against PET Budgets as well as operating budgets to ensure timely fiscal controls.

The system allows for flexible reporting of Month To Date, Year To Date, or Project to Date transactions, budgets to actual, and other related project information.  This module will help avoid adding unnecessary object codes to your chart of accounts.