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Project Expense
Tracking
A common
accounting challenge at any institution is how to
manage capital projects, grants, and other budgeted
items without affecting your general ledger. Most
capital projects, like the construction
of a new building or a classroom renovation, usually
have the following characteristics:
-
Start and
end dates: The project may have dates
that are a portion of a fiscal year.
-
Span
multiple fiscal periods: A project may
have an indefinite time frame or span multiple
fiscal years.
Campus Cafe's
Project Expense Tracking (PET) System provides the
flexibility to set up projects outside of the
general ledger. These projects can have their
own budgets and time frames. The Purchase
Order System and the GL/AP/AR systems can be
configured to specify a PET number to track all
transactions associated with a project. Expenditures
can be checked against PET Budgets as well as
operating budgets to ensure timely fiscal controls.
The system
allows for flexible reporting of Month To Date, Year
To Date, or Project to Date transactions, budgets to
actual, and other related project information.
This module will help avoid adding unnecessary
object codes to your chart of accounts.
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